Please Confirm Agreement: A Guide to Ensuring Your Clients Comply
When it comes to doing business, the importance of getting things in writing cannot be overstated. For some agreements, a simple email exchange or verbal confirmation may be enough, but for more complex arrangements, a written contract is essential. However, it`s not just enough to have a contract in place; you also need to ensure that your clients are complying with the terms of the agreement.
Enter the “please confirm agreement” request. This is a request made to your client to confirm that they have read, understood and agreed to the terms of the contract. It`s a simple yet important step that can help to mitigate any misunderstandings or disputes down the line.
Here`s how to go about it:
1. Send a clear and concise request
When requesting that your client confirms their agreement, be clear about what you need from them. Use a subject line that clearly indicates the purpose of the email. Keep the message brief and to the point, outlining the specific terms of the agreement that you need them to confirm.
2. Provide a deadline
Setting a deadline for confirmation is important. This helps to ensure that the client understands the urgency of the request and gives them a clear timeframe within which to respond. Be realistic about the deadline you set – give your client enough time to review the agreement and respond, but also make sure that it`s not so far in the future that it becomes irrelevant.
3. Follow up
If you don`t receive a response from your client within the deadline you set, don`t assume that they are in agreement. Follow up with a polite reminder email, asking if they have had a chance to review the agreement and requesting confirmation.
4. Keep a record
Once you have received confirmation from your client, keep a record of it. This could be as simple as saving the email exchange or adding a note to their project file. Having a record of the confirmation is essential in case of any future disputes or misunderstandings.
5. Review regularly
Even if you receive confirmation from your client, it`s important to review the terms of the agreement regularly to ensure that they are still applicable and being followed. Don`t assume that just because the client agreed to the terms initially, they will continue to abide by them indefinitely.
In conclusion, the “please confirm agreement” request is a vital tool for ensuring that your clients comply with the terms of their contracts. By following these simple steps, you can help to mitigate any misunderstandings or disputes down the line and ensure that both parties are on the same page.
